{"id":191,"date":"2025-12-08T21:59:30","date_gmt":"2025-12-08T21:59:30","guid":{"rendered":"https:\/\/www.crownrelo.co.nz\/records-management\/?page_id=191"},"modified":"2026-03-06T03:48:28","modified_gmt":"2026-03-06T03:48:28","slug":"document-storage-archiving","status":"publish","type":"page","link":"https:\/\/www.crownrelo.co.nz\/records-management\/document-storage-archiving\/","title":{"rendered":"Secure Information Management"},"content":{"rendered":"\n
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Records Management<\/h1>\n<\/div>\n\n\n\n
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If you are storing business records offsite, only three things really matter<\/h2>\n\n\n\n

1. Are the records secure?
2. Can what I want be found when I need it?
3. Can it be delivered back to me when I need it? <\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Crown\u2019s new generation of facilities set the highest standards in security, safety and work-flow efficiency. We provide secure archiving and retrieval of information in physical and electronic format, as well as digital imaging, media management and data destruction.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Highest Security Standards<\/h1>\n\n\n\n

In New Zealand, we manage over 6 million items for a range of government and corporate clients from our nine locations nationally.<\/p>\n\n\n\n

Our specialist software is able to track and report to a high level of detail utilising a wealth of stored information.  It is a flexible management tool that tracks and reports on the entire life cycle of a document from cataloguing through to destruction.<\/p>\n\n\n\n

This software allows convenient and enhanced access to your records database through a standard web browser, any time, day or night, from anywhere in the world. You can access all your records at your convenience and order them back at any time day, or night.<\/p>\n<\/div>\n<\/div>\n\n\n\n

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Our operations staff are there to manage the delivery of your items back to you 24\/7 in either physical or digital formats.<\/p>\n\n\n\n

No stress. No pain. Simply error free, on time and in full \u2013 every time.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\nSecure Information solutions<\/span>\n\n\n\n
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\n\n\n\t<\/path>\n\t\n\t\t<\/line>\n\t\n\t\t<\/line>\n\t\n\t\t<\/line>\n\t<\/path>\n\t<\/path>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\nSecure Offsite Records Storage<\/span>\n<\/div>\n\n\n\n<\/rect><\/polyline><\/svg><\/span><\/rect><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n
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If managing information feels complicated, that’s where we step in. From collecting data to automating workflows, our solutions simplify how you protection and management of, quite literally, any digital information you have.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\n\n\n<\/g>\n\n\t\n\t\t<\/path>\n\t\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t<\/line>\n\t\t\t<\/g>\n\t\t<\/g>\n\t\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t<\/line>\n\t\t\t<\/g>\n\t\t<\/g>\n\t\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t<\/line>\n\t\t\t<\/g>\n\t\t<\/g>\n\t\t\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t<\/line>\n\t\t\t<\/g>\n\t\t<\/g>\n\t\t<\/path>\n\t<\/g>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\nManage File Room<\/span>\n<\/div>\n\n\n\n<\/rect><\/polyline><\/svg><\/span><\/rect><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n
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We can help you achieve operational excellence managing your on-site file room. Working within your own site, our highly trained team of information management experts with catalogue, manage, scan, and retrieve your documents based on your specific requirements while meeting the most rigorous security requirements and compliance checks.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\n\n\n\t\n\t\t<\/path>\n\t<\/g>\n\t\n\t\t<\/path>\n\t<\/g>\n\t\n\t\t<\/circle>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\nVault Storage<\/span>\n<\/div>\n\n\n\n<\/rect><\/polyline><\/svg><\/span><\/rect><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n
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Our secure vaults are our premium storage solution. It provides the highest levels of security and protection for your vital documents. Secure vaults are ideally suited for critical documents like wills, deeds and certificates as well as back-up computer media.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\n\n\n<\/g>\n\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/line>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\nLibrary Services<\/span>\n<\/div>\n\n\n\n<\/rect><\/polyline><\/svg><\/span><\/rect><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n
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We support libraries with on and off-site collection management, digitization, and conservation of collections as well as design & build, relocation and clearance of library facilities.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\n\n\n<\/g>\n\n\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/circle>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\nInformation Consulting<\/span>\n<\/div>\n\n\n\n<\/rect><\/polyline><\/svg><\/span><\/rect><\/polyline><\/svg><\/span><\/span>\n<\/div>\n\n\n\n
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We\u2019ve spent almost 55 years helping organisations cope with increasing quantities of data and the increasingly complicated legal minefield around its management, retention, and loss.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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\nFull control, from deposit to disposal<\/span>\n\n\n\n
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Security<\/h3>\n\n\n\n

Your records are housed in a dedicated, purpose-built records centres. Each site operates a structured security policy, with perimeter fencing, 24\/7 alarmed premises and staff trained in data protection. Your peace of mind is paramount to us, so our facilities are second to none.<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n\n\n<\/g>\n\n\t\n\t\t\n\t\t\t<\/path>\n\t\t\n\t\t\t<\/path>\n\t\t\n\t\t\t<\/path>\n\t<\/g>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\n
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Fully tracked<\/h3>\n\n\n\n

You should always havee full control over your information. Your assets are tracked with a barcode system. This tracking method allows you to monitor a complete audit trail of an asset, from deposit to disposal.<\/p>\n<\/div>\n<\/div>\n\n\n\n

\n\n\n<\/g>\n\n\t<\/path>\n\t\n\t\t<\/path>\n\t\n\t\t<\/polyline>\n<\/g>\n<\/svg>\n<\/span>\n\n\n\n
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Innovation and Growth<\/h3>\n\n\n\n

Embracing digital technologies fosters a culture of innovation, allowing companies to develop new products and services, enter new markets and drive growth.<\/p>\n<\/div>\n<\/div>\n<\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Records Management If you are storing business records offsite, only three things really matter 1. Are the records secure?2. Can what I want be found when I need it?3. Can it be delivered back to me when I need it? Crown\u2019s new generation of facilities set the highest standards in security, safety and work-flow efficiency. […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-191","page","type-page","status-publish","hentry"],"yoast_head":"\nSecure Information Management - Crown Information Managment<\/title>\n<meta name=\"description\" content=\"Crown's new generation of facilities set the highest standards in security, safety and work-flow efficiency. 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