Blog
Amber or Archive? What to do before digitising historic books
April 24, 2026
If you work in a large enough library, you’ll know that digitising historic books is rarely just a capture job. By the time a project reaches imaging, many of the most important decisions should already have been made. For museums, libraries, and other custodians, the challenge is not how to create digital copies, that’s simple…
What does borderless data mean for your organisation when borders are tightening?
March 27, 2026
Businesses have been encouraged to treat information as something that can move freely for years. Companies in the U.K. engage creative agencies in India, international companies have had outsourced functions for decades. As web infrastructure has grown in tandem (and as a driver); documents are now shared instantly, teams collaborate across time zones, and a…
Compliance is a minefield, is your Information Governance Framework fit for purpose?
February 20, 2026
If you’re a DPO, CIO, IT Director or involved in compliance of any kind, you’ll know that managing information is getting harder, expectations around accuracy have never been higher and the consequences of mistakes are now potentially crippling. To add to the difficulty, different regions impose different laws and new AI tools generate forms of…
How much can you actually save getting rid of redundant data?
December 17, 2025
Every organisation stores more data than it needs. Some of it is essential, some of it is required by regulation, and much of it simply lingers, duplicated, outdated or trivial. This redundant, obsolete, and trivial information, often called ROT data, is quietly costing businesses money every year. The estimates in this article are hypothetical, based…
ROT and compliance breaches that didn’t have to happen
November 20, 2025
This is the second of two articles on ROT. In part one, we showed how ROT quietly sabotages sustainability targets. In Part Two we focus on the compliance costs. Both articles are steppingstones toward our guide, From ROT to ROI, which reframes ROT not just as a liability, but as an opportunity for measurable business…
From ROT to ROI: How Information Management saves money
October 21, 2025
Every organisation is paying to store and protect information it doesn’t need. Redundant, obsolete, and trivial ROT data hides in boxes, file shares, cloud platforms, and legacy archives, driving up costs, slowing productivity, and increasing compliance risk. In this guide, we’ll show you how to: Identify and eliminate ROT across physical and digital holdings Align…
Hiding in plain sight: The environmental cost of ROT data
September 30, 2025
Redundant, obsolete and trivial information (ROT) is a persistent issue and it has received significant attention in the press, mostly in terms of the compliance risks it poses, but what about the environmental cost? Cheaper and more accessible cloud storage, while enormously convenient for business, has amplified the environmental impact. The simple fact is that…
Whatever happened to the paperless office? It’s closer than you think.
April 4, 2024
The vision of a paperless office has captivated journalists and businesses for decades. In other words: we’ve been having this discussion for a very long time and while digital predominates now, paper records are still very much a mainstay. The question arises: What makes the past decade any different? Early Visions vs. Reality The concept…
Managing HR Records: What to do when an employee leaves?
November 8, 2023
In two previous posts, we have already discussed how having an electronic content management system in place has the power to transform HR functions, bringing them together under one umbrella and using automation to simplify processes. But which functions benefit most and where should you start? Part One of our series looked at the birth…
Managing HR Records: From Employee Comms to Annual Leave
October 26, 2023
Continuing our look at the lifecycle of HR data and how digital solutions can make life simpler. We have already discussed how having an electronic content management system in place has the power to transform HR functions, bringing them together under one umbrella and using automation to simplify processes. But which functions benefit most and…
AI AND INFORMATION MANAGEMENT: Everything You Need to Know About GPT and More
August 29, 2023
In our guide, we discuss how Large Language Models are revolutionizing the way organizations store and manage information. These powerful tools can process and understand vast amounts of text data, making it possible to automate document analysis, enhance information retrieval, and cleanse data. We explore the potential benefits of LLMs for information management, such as:…
Managing HR Records: What are ECM’s and how can they help?
May 26, 2023
Recruitment and early days Having an electronic content management system in place has the power to transform HR functions, bringing them together under one umbrella and using automation to simplify processes. But which functions benefit most and where should you start? Here we look at the lifecycle of HR data, starting with recruitment and ending…