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Scope, Timelines & Budget!

Recently our Wellington Workspace team completed a relocation project for Jacobs NZ’s Wellington office. This was a classic multi-faceted workplace relocation with over 70 Jacob’s staff to be unplugged, relocated and reconnected with little or no down time to the business.

Who is Jacobs?

Jacobs is one of the world’s largest and most diverse providers of technical, professional consulting and construction services.

With annual revenues of over $13 billion USD they serve a broad range of companies and organisations, including industrial, commercial, and government clients across multiple markets and geographies.

What was involved?

The job required Crown to provide a turnkey solution for the relocation of 70 Jacobs’s staff over a single weekend. It was multi-faceted and involved everything from the supply of labels and packing crates for each staff member to a full disconnect, pack, transport and reconnect of computers and IT equipment.

A big part of exiting the Jacobs site was to manage the disposal of general waste and to redeploy surplus furniture and equipment to community groups who will give them ‘new life’

Who were the key people?

Jacobs National Facilities Manager Claire Marlow headed up the project. In tandem with our Wellington Workspace Manager Dave Jones. They were joined on site during the physical move by Australian based Jacob’s executive Monique Holmes.

Planning the project

In the lead up to the job Claire and Dave were in regular contact to discuss and plan the labelling protocols, order of movement, IT requirements, access, parking, building protection and move timings. Dave also needed to coordinate 3rd parties and arrange access for charities, the de installation contractor (for breaking down workstations) and ensuring that everyone had a clear understanding of the Health and Safety protocols.

Delivering on the project

The project was completed over a weekend, the priority being having little or no down time for Jacobs’s staff.

Day One – Friday Afternoon (work day)
It all started on the Friday afternoon with the Crown team arriving to disconnect and unpack the IT, by early evening they had moved and placed all computer into the new building. In a separate operation the company’s servers were decommissioned and moved on Friday night. A plant wall was also set up at the new offices.

Days Two & Three – Saturday, Sunday
The Crown team was on site by 7:00 am to commence the main relocation of packed crates and reconnect the p.c’s at the new site. The main relocation was completed by mid-afternoon on Saturday allowing the rest of the weekend to be spent on the ‘exit’ project

Day Three — Monday
The exit was completed on Monday morning with two Crown staff being supplied at the new site for ‘go live’ as Jacob’s staff arrived to start their work day.

The wrap up

The highlight of this relocation was the Exit Project being completed a day and a half ahead of schedule. All in all everything went very smoothly with no misplaced crates, no IT issues due to faulty hook ups or connectivity issues. Most importantly there was no damage to either the old or new sites. Planning was the key as there were a number of contractors on both sites, doing everything from making good on the old premises to collecting furniture for re use and recycling by charity organisations.

Dear Darryl

We wanted to thank you and the Crown team for all your hard work relocating us to our new office in Wellington last weekend. We were blown away by the professionalism, dedication and flexibility your team provided us with. Anytime we needed to make a change to requirements we were met with a prompt, positive, can-do response, which made the process that little bit less stressful.

The move staff and supervisors on site were so friendly and we could tell they genuinely cared about making the process as easy as possible for us. You all went above and beyond, so we would not hesitate to use Crown again in the future.

Yours sincerely
Claire Marlow

Claire Marlow

National Facilities Manager, Jacobs NZ

If you are thinking of relocating your workspace we invite you to talk to our friendly Crown Workspace team today, we can even help you source second hand furniture, set up your IT equipment and do you next office fit out. For more information call us on: 0508 227 696 or email: [email protected] 

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